Having Trouble With Translation Memories?

Having trouble working with or managing Translation Memory? In this post I hope to answer all that ails you. Welcome to another Fluency Tutorial! 
Everyone has a preferred layout for Fluency, which may include disabling some of the default settings, so we offer a few different ways of accessing the same features. 
Option #1: The Welcome Center. If you still have the Fluency Welcome Center enabled, you’ll see it appear upon opening Fluency. From this window, you can click on “Import Translation Memories”, which will take you right where you need to be. This way seems to be the fastest, but what happens if you need to import TMs after opening a document?
Option #2: To access anything TM related, you’ll first click on the “Translation Memories” menu at the top of Fluency. From here, you can manage your existing TMs, import or export existing Translation Memory units or even turn your old translations into Translation Memory units using Fluency’s built-in Alignment Tool.
Today, we’ll focus on importing and exporting TMs.
When you get to the Import/Export Translation Memories window, as you would with any other file upload menu, you will click browse and search for your TM file. At this point you can check which file types Fluency offers: TMX files, Bilingual MS Word file, Trados Bilingual TTX, Trados TWB Export, Tab Delimited, SDLX Access MDB, and XML files.
Once the file is selected, Fluency offers an option to assign project, client and domain filters to your translation units. This is an optional step since those filters may already be set in the TM file. If they’re not, or you’d just like to assign new project, client or domain information to them, you can fill them in here within the appropriate fields.
By making sure to assign these filters, it will make it much easier to access and manage them later.
After completion, you can return to the Translation Memories menu and select “Manage TMs” if you’d like to access the translation units that you just imported. This step is option, though, since they will automatically appear in the Translation Memory window when relevant from your next project forward.
When working with Tab Delimited TXT files, you may need to verify that the encoding is correct before importing. Upon selecting your file for import, Fluency will display a preview window allowing you to select between ASCII and Unicode encoding. Clicking each of these will update the preview below it, allowing you to select the encoding that looks correct for your document. Once it looks right, you can click next and you’ll be reverted back to the Import/Export box you just left. Now you’re ready to import the TM file.
To export translation units to a TM file, go back to Translation Memories > Import/Export and click on the Export tab. From here you can export all of your translation memories or you can just export individual parts (i.e. client, domain, project).
The last thing I’m going to talk about is how to remove several translation units at a time. First, open up Translation Memories > Manage TMs, select your language pair and then click Go to load the translation units within it.
Once loaded, click on Remove TMs Wizard in the Tools menu. This will cause a new window to appear which allows you to select individual clients, domains, or projects for removal using the appropriate drop-down menus, then clicking the Delete Matches button. If you’d like to remove all translation units for a particular language pair, simply leave the drop-down menus blank and click on Delete All.
Note: The Delete All option will delete all translation units from the selected language pair. You will not be able to recover them unless you have them backed up as a TM file elsewhere.
There you have it! After this tutorial, Translation Memories should be a breeze!



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