PDF Demo Tutorial

Welcome to another tutorial post! In this one I’ll be talking about PDF files and how they can be easily converted to RTF or other word style documents.

Fluency is fully compatible with computer generated PDF files; you can open this type of PDF by simply opening it as you would any other file type (File > Open > Source Document). It may seem like Fluency is just opening the PDF, but it’s actually converting it to an RTF file in the background. This is because PDF files are intended to be read only, which means they aren’t editable, so Fluency has to change it to an editable format like RTF.

Once you’ve finished your translation and are ready to save it out, you’ll have a few options to choose from in regards to file type. Fluency will assume that you want to save back out to the original format, so you’ll be saving out as PDF by default. You can change formats using the Save As Type drop-down menu. For PDF files, you can save out in the following formats: 

– Adobe PDF | (*.pdf)
– Microsoft Word | (*.doc, *.docx)
– Bilingual Word | (*.doc, *.docx)
– Rich Text | (*.rtf)
– Text/Tab Delimted | (*.txt)
– Translation Memory | (*.tmx)

If the PDF file you need to translate isn’t computer generated, but rather a scanned image file, then it will need to be run through an Optical Character Recognition (OCR) process first. This is because the scanned document doesn’t actually contain text, but rather an image of text.

In order to use the built in OCR tool, go to Tools > Convert From PDF, select your PDF, then name the new RTF file and click save. Once saved, you can now open the document in Fluency as usual.

Basic, high quality scanned PDF files will work the best but even though we use one of the best OCR tools in the industry, Fluency may not be able to read the PDF based on the original scan quality. If this is the case, we recommend using a stand-alone OCR tool like Abbyy Finereader or OmniPage by Nuance. Both are dedicated OCR tools which allow you to manually assign text, table, image and background sections, ensuring an almost identical copy of the original.

If the scanned document is of poor quality that OCR can’t recognize, Fluency also offers you a transcription tool. While it may take a bit longer, you can open the PDF in the Transcription tool (File > New > Transcription Project) and type out a new copy of the document while reading it on the same screen. Just make sure to tell Fluency No when it asks if you’d like to try and recognize the document with OCR.

Once it’s typed up, you can transfer it directly into Fluency for translation by clicking File > Translate in Fluency.

Well there you have it. As you can see, there are many ways to work with PDF files in Fluency.

Enjoy your day, and happy translating!


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